If your business processes personal data of individuals in the European Union (EU) or United Kingdom (UK), GDPR compliance is a must. While the regulation is detailed and complex, breaking it down into actionable steps can make the process manageable.
To make things easier, tools like Vayu, an AI-powered platform, can automate critical compliance tasks. From evidence collection to policy generation and real-time monitoring of regulatory changes, Vayu ensures your organization stays compliant and adapts to the evolving legal landscape.
This checklist will guide you through the 10 essential steps for GDPR compliance while showing how Vayu can automate and streamline key tasks.
The General Data Protection Regulation (GDPR) protects the personal data of individuals in the EU/EEA and UK. It empowers individuals with more control over their personal data, like the right to access, correct, and erase it.
Enforced since May 2018, the GDPR applies to any organization that handles the personal data of EU or UK residents, regardless of where the organization is based. For UK residents, UK GDPR applies post-Brexit.
Non-compliance with GDPR can lead to hefty fines, legal action, and reputational damage. That's why it’s essential to establish a clear and efficient compliance system from the start.
Any organization that:
Failing to comply can result in severe financial penalties (up to €20 million or 4% of global revenue). By following this checklist and leveraging tools like Vayu, you can simplify the compliance process and avoid costly errors.
Here’s a simplified 10-step checklist to guide your GDPR compliance journey. Learn how Vayu’s automation features help streamline each step.
Under GDPR, you need a valid legal basis to collect personal data. The six lawful grounds for processing include:
How Vayu Helps: Vayu automates evidence collection and ensures that consent, contractual agreements, and other legal grounds are properly documented and verifiable.
GDPR requires clear documentation of the personal data you collect, process, and store. This includes outlining:
How Vayu Helps: Vayu automatically classifies and tracks data, ensuring all records are accurate, up-to-date, and compliant, saving you time on manual documentation.
If your business processes sensitive data on a large scale or monitors individuals systematically, you may need to appoint a Data Protection Officer (DPO).
How Vayu Helps: If you need a DPO, Vayu has them in our network with pre-negotiated deals. We also automate regulatory updates and compliance reporting, making it easier for your DPO to manage ongoing obligations.
GDPR mandates that businesses protect personal data with appropriate technical and organizational security measures. Key measures include:
How Vayu Helps: Vayu integrates with cybersecurity tools to monitor and automate evidence collection for your data protection measures. It helps you stay compliant without manual oversight.
A Record of Processing Activities (ROPA) is a detailed log of all data processing operations. It includes:
How Vayu Helps: Vayu automates the creation and updating of ROPA, ensuring that your organization’s data processing activities are well-documented and compliant.
A DPIA is necessary if your data processing is likely to result in high risks to individuals’ rights. You’ll need to assess:
How Vayu Helps: Vayu automates risk assessments, helping you identify potential privacy impacts and mitigate them before processing data.
Your privacy policy must be clear, accessible, and include information on how you process personal data. Update it regularly to reflect changes in your processing activities or the law.
How Vayu Helps: Vayu automatically generates and updates your privacy policy, ensuring that it aligns with the latest regulatory changes and best practices.
GDPR requires businesses to report data breaches within 72 hours. Your plan should include:
How Vayu Helps: Vayu monitors your data processing activities in real-time, automatically flagging potential breaches and helping you stay compliant with notification timelines.
If you’re based outside the EU/UK but process data from individuals in these regions, you may need to appoint an EU or UK representative to act as a point of contact.
How Vayu Helps: Vayu helps track compliance requirements across jurisdictions, ensuring you don’t miss any key obligations, including the appointment of a representative.
GDPR has strict requirements for third-party processors and international data transfers. Ensure:
How Vayu Helps: Vayu automates third-party risk management, monitors vendor compliance, and keeps Data Processing Addendums (DPAs) up to date, ensuring that your data transfers are always compliant.
Achieving and maintaining GDPR compliance is a continuous effort, but with Vayu, this becomes significantly easier. Vayu automates key processes like evidence collection, policy generation, and real-time monitoring of regulatory changes—so you can stay compliant without the constant manual effort.
By following this 10-step checklist and integrating Vayu into your compliance strategy, you can streamline your efforts, reduce compliance risks, and avoid costly penalties.
Ready to simplify GDPR compliance? Get started with Vayu today.
If your business processes personal data of individuals in the European Union (EU) or United Kingdom (UK), GDPR compliance is a must. While the regulation is detailed and complex, breaking it down into actionable steps can make the process manageable.
To make things easier, tools like Vayu, an AI-powered platform, can automate critical compliance tasks. From evidence collection to policy generation and real-time monitoring of regulatory changes, Vayu ensures your organization stays compliant and adapts to the evolving legal landscape.
This checklist will guide you through the 10 essential steps for GDPR compliance while showing how Vayu can automate and streamline key tasks.
The General Data Protection Regulation (GDPR) protects the personal data of individuals in the EU/EEA and UK. It empowers individuals with more control over their personal data, like the right to access, correct, and erase it.
Enforced since May 2018, the GDPR applies to any organization that handles the personal data of EU or UK residents, regardless of where the organization is based. For UK residents, UK GDPR applies post-Brexit.
Non-compliance with GDPR can lead to hefty fines, legal action, and reputational damage. That's why it’s essential to establish a clear and efficient compliance system from the start.
Any organization that:
Failing to comply can result in severe financial penalties (up to €20 million or 4% of global revenue). By following this checklist and leveraging tools like Vayu, you can simplify the compliance process and avoid costly errors.
Here’s a simplified 10-step checklist to guide your GDPR compliance journey. Learn how Vayu’s automation features help streamline each step.
Under GDPR, you need a valid legal basis to collect personal data. The six lawful grounds for processing include:
How Vayu Helps: Vayu automates evidence collection and ensures that consent, contractual agreements, and other legal grounds are properly documented and verifiable.
GDPR requires clear documentation of the personal data you collect, process, and store. This includes outlining:
How Vayu Helps: Vayu automatically classifies and tracks data, ensuring all records are accurate, up-to-date, and compliant, saving you time on manual documentation.
If your business processes sensitive data on a large scale or monitors individuals systematically, you may need to appoint a Data Protection Officer (DPO).
How Vayu Helps: If you need a DPO, Vayu has them in our network with pre-negotiated deals. We also automate regulatory updates and compliance reporting, making it easier for your DPO to manage ongoing obligations.
GDPR mandates that businesses protect personal data with appropriate technical and organizational security measures. Key measures include:
How Vayu Helps: Vayu integrates with cybersecurity tools to monitor and automate evidence collection for your data protection measures. It helps you stay compliant without manual oversight.
A Record of Processing Activities (ROPA) is a detailed log of all data processing operations. It includes:
How Vayu Helps: Vayu automates the creation and updating of ROPA, ensuring that your organization’s data processing activities are well-documented and compliant.
A DPIA is necessary if your data processing is likely to result in high risks to individuals’ rights. You’ll need to assess:
How Vayu Helps: Vayu automates risk assessments, helping you identify potential privacy impacts and mitigate them before processing data.
Your privacy policy must be clear, accessible, and include information on how you process personal data. Update it regularly to reflect changes in your processing activities or the law.
How Vayu Helps: Vayu automatically generates and updates your privacy policy, ensuring that it aligns with the latest regulatory changes and best practices.
GDPR requires businesses to report data breaches within 72 hours. Your plan should include:
How Vayu Helps: Vayu monitors your data processing activities in real-time, automatically flagging potential breaches and helping you stay compliant with notification timelines.
If you’re based outside the EU/UK but process data from individuals in these regions, you may need to appoint an EU or UK representative to act as a point of contact.
How Vayu Helps: Vayu helps track compliance requirements across jurisdictions, ensuring you don’t miss any key obligations, including the appointment of a representative.
GDPR has strict requirements for third-party processors and international data transfers. Ensure:
How Vayu Helps: Vayu automates third-party risk management, monitors vendor compliance, and keeps Data Processing Addendums (DPAs) up to date, ensuring that your data transfers are always compliant.
Achieving and maintaining GDPR compliance is a continuous effort, but with Vayu, this becomes significantly easier. Vayu automates key processes like evidence collection, policy generation, and real-time monitoring of regulatory changes—so you can stay compliant without the constant manual effort.
By following this 10-step checklist and integrating Vayu into your compliance strategy, you can streamline your efforts, reduce compliance risks, and avoid costly penalties.
Ready to simplify GDPR compliance? Get started with Vayu today.
